For a lot of enterprises, the major channel for all intra-communication is a messaging platform. Platforms such as slack has a great number of daily users. These platforms have a way of improving the exchange of information between the team members of an enterprise. Additionally, these platforms give users a chance of sharing files, media and any other content that they want to.
Also, employees can ask contractors, suppliers and all other necessary people to join their messaging app. This means that the reach of communication can be extended past the enterprise. The most essential thing is that with this kind of communication possible business are thriving. To add to that, it has greatly changes the way that information is being shared inside and outside the enterprise. Here is a how to guide for picking a private messaging app.
The first consideration is encryption. Data encryption is an important requirement to make sure that the information is exchanges in a secure manner between parties. This aids in preventing any data leaks. Before you choose any messaging app find out if it is encrypted. To add to that take not of the fact that some platforms give support to encryption when data is transferred. Conversely some may go even further to offer support in storage. Be very mindful of the level of encryption that your platform is actually capable of.
The other vital consideration that you need to make is that of role based access. To prevent any unauthorized sharing of information that is confidential, it is important that the messaging platform that you pick to support role-based access. The functionality of the platform should be the one to decide those that can access certain information. The basis for this determination should be the job role and function of the employee. Administrators are supposed to be in a position of regulating this access in a granular manner. Therefore allowing for proper control when it comes to clearance in the company.
To end with, there is the factor of restricting file actions. Administrators are supposed to be in a position of restricting users or particular users from being capable of downloading documents that are shared through the platform. In some apps you will find that the only way that users can check out ta document’s information is on read only mode. This implies that sharing options are not allowed. Users can also be restricted from doing any screen capture. This is to avoid any sensitive information for getting out there. To add to that it is important that the messaging app chosen is with an authentication mechanism.